Outlook messages can be saved in several file formats including PST, PDF, MSG, EML and HTML. Users frequently need to be viewed individually, with attachments in a single file. This requires exporting a single email from an Outlook mailbox. Many Outlook users choose to save emails as PDF files with attachments. Here are some free techniques for converting Outlook emails to PDF files. This allows users to open and access Outlook messages under any operating system. It involves basic steps that have been described in this post. Read the complete guide to convert PST to PDF without losing any data.
PST
The Outlook data file (.pst) is a personal database including all mailbox data. It had emails, contacts, a calendar, tasks, notes and journal entries in a single file. A.pst file is a proprietary format for the Outlook application and is saved locally on a Windows PC. All messages for a POP3 account are retrieved from the server and kept in this file. Combine Outlook calendars into one file.
It is a document format that can be read with the Adobe Reader or Adobe Acrobat applications. It offers varied degrees of security to protect.PDF data. You can opt to export numerous Outlook messages to Adobe PDF format. Adobe documents can be accessed on a variety of systems, including Windows, Mac, and Linux OS. Check if you want to remove restrictions from PDF files.
Reasons why users save Outlook emails in PDF format.
The following are some of the reasons for saving a message as a separate file in Outlook 2010, 2013 and 2016:
Backup Emails with Attachments
It is common practice to extract individual messages and save them to PDF with attachments for backup purposes. This file can be stored on an external drive and referred to in the event of Outlook damage or corruption.
Cross-Platform
Some important conversations must be transferred from Windows to a Mac machine, which necessitates conversion to PDF format.
Forensics Analysis
Many investigation teams retrieve emails from Outlook and save them to PDF as part of their legal proof. They analyze the data and export it as attachments for later analysis.
Methods for Printing Outlook Messages to Adobe PDF
Here are the methods for saving a message as a separate file in an Adobe document file:
Solution 1: Save Outlook emails as PDF manually.
• First, open the email app and pick the message you want to save as a file.
• Next, select File >>Save As and browse to the location where the PDF file will be saved.
• In the Save as Type drop-down box, pick HTML.
• Then click the Save button.
• Next, navigate to the folder where the HTML file was saved.
• Right-click this file and select Open With>>Microsoft Word.
• In Microsoft Word, go to File>>Save as.
• Again, specify the folder path for the document file and the name of the Word document.
• Choose PDF from the drop-down box and click Save.
Limitations of the Manual Method
• Technical Steps: The manual steps may be too much for some non-technical or home users. They prefer to hunt for alternatives that will make this process easier and simpler.
• Limited to certain messages: Some essential emails can be manually exported from Outlook to Adobe PDF. It is not the best option for bulk converting email folders to PDF files. This can require a significant amount of time and work.
• Emails Only: The manual approach only applies to email messages and not to contacts, calendar, tasks, or note items.
Solution 2: A Perfect Tool for Saving Outlook Emails into PDF.
There is no direct option to save a PST file as a PDF. Many users look for online ways to transfer a whole inbox to the Adobe document format. They look for third-party software such as the TrustVare PST to PDF Converter. It is professional software aimed at both technical and non-technical users. It can convert emails, contacts, calendar entries and other items to PDF files. It is an easy-to-use software for making a single PDF from an entire PST file. Alternatively, you can save each item in a.pst file as a separate.pdf file.
Conclusion
Messages must be saved in individual files with attachments for numerous business and documentation purposes. They must be saved in a format that is compatible with several operating systems. Many Outlook users choose to save emails as PDFs. This can be done manually or using an automated solution. A software can accomplish the task easily making it easier for the user.
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